Routine review
Puts your tasks, calendar and notes on one screen, with AI to capture and tidy up.
Reviewed 2026-09-23
Pros
- Genuinely cross platform, including Linux and web
- Fast hotkey and voice capture that does not interrupt your flow
- Tasks and calendar in one view, not two apps side by side
- Free tier means you can test it with your real work first
Cons
- Price is not shown in the material here, only a pricing page and a free tier, so check the actual cost and whether it is per user
- Only worth it if you commit to moving your calendar and inbox across; partial use makes things worse
- The heavier promises (replacing project and support tools, AI agents running processes) are the seller's claims and need testing on your own workflow
What you get
An account rather than a download bundle, with apps for macOS, Windows, Linux, iOS, Android and the web. You sign in, connect your calendar and other services, then work from one planner screen holding tasks, events and notes. Day to day you capture with a hotkey or voice, drag tasks onto the calendar, and let it summarise meetings into action items.
Is it worth it?
If your day is scattered across a calendar, a task app, a notes app and a couple of chat tools, Routine is trying to be the single screen that holds all of it. The core is a planner where tasks and calendar events sit side by side, plus a desktop hotkey for capturing something in a second or two without leaving what you were doing. Time blocking is built in, so a task can be dragged onto the calendar and given real space. The AI side is newer and more variable. Meetings get summarised into action items without a bot joining the call, voice capture lets you add things while you are walking, and you can set up agents for repetitive steps. The page promises a lot here, including replacing specialised support and project tools and becoming a company's single source of truth. That is the seller's claim, not something the page demonstrates. The testimonials are people moving from Todoist, Notion, Asana and ClickUp, which tells you the ambition. In practice, expect a week of fiddling before it feels natural. Tools like this only pay off if you genuinely move your calendar and inbox into them, because a half migration leaves you checking two places. There is a free tier, so you can test that honestly before paying anything.
Before you buy
- Open the pricing page and confirm what the free tier excludes, what a paid plan costs, and whether billing is monthly or annual
- Check the integrations list covers your calendar, email and chat tools, since the whole value depends on that
- Look for the cancellation and refund terms before entering card details, as the page text does not state them
Who it suits
Best for someone already juggling several productivity apps who is willing to spend a week migrating; less suited to anyone who just wants a simple list or who cannot move their calendar across
